ePortfolio

What is an ePortfolio?

The Trainee ePortfolio is the tool used to record, monitor and manage a GPStR’s learning in one place.  Its prime function is to be an educational tool that will record and facilitate the management of the clinical and personal development journey through learning. The ePortfolio is where the GPStR records their learning in all its forms and settings.  It provides evidence that training has taken place and allows the doctor to reflect on a range of learning opportunities. The ePortfolio provides a structure for documenting the evidence harvested through WPBA tools and helps to ensure that judgements about the GPStR’s progress and achievement are based on a clear, systematically recorded picture of competence.

How do I access my ePortfolio?

Following recruitment you must register for Specialty Training.  The Deanery will advise you of your national training number (NTN) when they receive your completed Form R.  Please go to the Training Programme/ Getting Started area of this web site for information. You must then register as an Associate in Training (AiT) with the Royal College of General Practitioners. Please see link below. Once you have done this, you will be advised of the details you need to access your ePortfolio.  If you experience problems, please refer to the ePortfolio help section of this web site.

AiT Registration

Using the ePortfolio

It is the system used to record the evidence collected through the application of the WPBA tools. It might be described as the “glue” which holds the curriculum learning and assessment together. 

All the facilities for recording applications of the WPBA tools are tagged to the competence areas so that an overall picture of competence is easily accessed. The trainer or educational supervisor will also have the opportunity to file items under a content heading.

The Trainee ePortfolio should also be used to record and validate naturally occurring evidence against the competence framework. This is evidence which occurs in the course of practice and which illustrates the GPStR’s competence. For example, the GPStR may do an evidence review on a specific topic and present it to a practice meeting. This might be taken as evidence of data gathering and interpretation, or communication skills. Evidence that a GPStR is late for surgeries on a regular basis might be discussed with the GPStR and recorded under teamwork. Naturally occurring evidence needs to be validated by the GP trainer.

The assessments recorded in the Trainee ePortfolio will be drawn from performance and evaluation taking place in the real situations in which doctors work. It also allows competence in areas such as team-working to be appraised in a manner which cannot be done by the AKT and CSA.

The Trainee ePortfolio belongs to the GPStR but key parts of it are accessible to the trainer, educational supervisor and deanery administrators through a permissions system. All personal records will be hidden to all except the GPStR until they decide to share them. The Trainee ePortfolio includes places to record tutorials, formal educational sessions and a skills log. It has a diary and a mailbox. It will also contain links to learning resources that are being developed by the RCGP and has a personal area where individuals can save files, documents, certificates of learning and other digital materials.

AKT and CSA results will be made available through the Trainee ePortfolio.  The Trainee ePortfolio will also carry the evidence that is considered at interim and final reviews.

Trainees who pass WPBA at final review and also have a pass in AKT and CSA will be elligible to apply for a Certificate of Completion of Training (CCT), inclusion in the General Medical Council’s GP Register and membership of the Royal College of General Practitioners.  The Certification Unit of the RCGP will receive the indication from the GPStR that they are ready for certification.

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